Defined Solutions consultants are Microsoft Certified and we specialise in providing SharePoint Solutions.  SharePoint is a business productivity tool that combines information search and access, collaboration, and people-driven process capabilities.

Collaboration
Many companies still use a combination of emails and office documents to collaborate projects and send documents to a series of managers for approval.  Meanwhile if more then one person has downloaded a document to take home and work on during the weekend they are stuck overlapping the documents or trying to merge the 2 when there back in the office.  SharePoint's takes the pain out of this by providing an online version of the document that checks out the document(s) and allows minimizes duplicate work for team members.   Using this process also un-clog's email servers of having the same document sent around to multiple people.

Forms Services
Business process, HR leave request and application forms can all be consolidated and managed through SharePoint.  These customised forms which are normally templates found in the network drives can be migrated to a SharePoint Library where they can have a workflow attached to send notifications to the required managers for approval.  Centrally managed forms can minimise out dated form templates being used and allow departments to keep track of forms from one location.

Content Management
 Defined Solutions work alongside your team to evaluate, customise and implement the best solution that relates to your business procedures and requirements. Enterprise Content Management allows the management of unstructured digital assets (e-mail, documents, scanned documentation, images, audio, video, web pages etc) in a repository that provides for archive, destruction, storage management, search and retrieval.
Web management is made easy, this is a user friendly solution to allow users with the required access to edit the website with no html or programming knowledge. 

Document Management
Document management helps organizations reduce their overall document volumes while increasing the value of knowledge assets. When implemented effectively, document management eliminates the duplicate, outdated, and irrelevant documents to make way for improved access to an organization’s real intellectual capital and reusable assets.  This allows a full life-cycle document management solution that manages the document author, approve, publish workflow and provides archive, search, retrieve and destruction capability.